Polydocs

Automate Data Capture for Infor ERP

machine learning

Increase productivity with Doc²

Doc²
from Daniel Jordan

Increase productivity with Doc²

How Doc² Document Capture Increases Productivity and Avoids Errors

In the era of digital transformation, businesses need efficient document management solutions to stay competitive. Manual document processing is slow, error-prone, and often leads to information silos. Doc², a cutting-edge document capture solution, is here to revolutionize document management by enhancing productivity and minimizing errors. In this blog post, we will explore how Doc²’s document capture features can transform your organization’s approach to document management.

Doc²: A Game-Changer in Document Capture

Doc² harnesses the power of artificial intelligence (AI), machine learning (ML), and optical character recognition (OCR) to automate and streamline document capture. By automating data extraction and reducing manual intervention, organizations can save time, minimize errors, and improve overall efficiency.

Key Features of Doc²

AI-Powered Data Extraction: Doc²’s AI and ML algorithms accurately extract crucial data from documents, reducing the need for manual data entry and accelerating processing times.

Optical Character Recognition (OCR): Doc²’s advanced OCR technology enables accurate text recognition and capture from documents, even when dealing with different languages and varying document formats.

Seamless Integration: Doc² is designed to integrate with your existing content management, enterprise resource planning (ERP), and other software systems, ensuring a smooth workflow and easy data transfer.

Data Security & Compliance: Doc² adheres to the highest industry standards for data protection and privacy, safeguarding your sensitive information while maintaining regulatory compliance.

Scalability: Doc²’s scalable solution accommodates your growing business needs, capable of handling increasing volumes of documents as your company expands.

User-Friendly Interface: Doc²’s intuitive interface simplifies navigation, allowing users to quickly adapt to the platform and start streamlining their document capture processes.

The Benefits of Doc²’s

Boosted Productivity: By automating document capture, your team can spend less time on manual data entry and focus on more strategic tasks, leading to increased productivity.

Reduced Errors: Doc²’s advanced algorithms minimize the risk of errors associated with manual data entry, leading to more accurate data and better decision-making.

Time & Cost Savings: Streamlining document capture processes with Doc² can result in significant time and cost savings for your organization.

Enhanced Collaboration: Doc² facilitates better collaboration by making it easier for team members to access and share critical information, leading to improved decision-making and faster response times.

Improved Compliance: Doc² helps maintain data security and compliance, reducing the risk of breaches and ensuring adherence to industry regulations.

Conclusion

By adopting Doc² for document capture, organizations can unlock significant efficiency gains, reduce errors, and save time and resources. With its advanced features, seamless integration, and user-friendly interface, Doc² is the ultimate solution for organizations looking to optimize their document capture processes.

Image credits header & post images from bing AI

Doc²: For Efficient Business Processes

Doc²
from Daniel Jordan

Doc²: For Efficient Business Processes

and Streamlining Invoice Capture

In today’s competitive business environment, streamlining invoice capture processes is crucial for enhancing efficiency and maintaining a healthy cash flow. Manual data entry can be time-consuming and error-prone, leading to delays and inaccuracies. Doc², a state-of-the-art invoice capture solution, is here to revolutionize the way businesses manage their invoicing processes. In this blog post, we will delve into how Doc² optimizes invoice capture for more efficient business processes.

Simplifying Invoice Capture with Doc²

Doc² leverages advanced technologies, such as artificial intelligence (AI), machine learning (ML), and optical character recognition (OCR), to automate and streamline invoice capture. By automating data extraction and reducing manual intervention, businesses can save time, minimize errors, and improve overall efficiency.

Key Features of Doc² for Invoice Capture

  • AI-Powered Data Extraction: Doc²’s AI and ML algorithms accurately extract critical data from invoices, reducing the need for manual data entry and accelerating processing times.
  • Optical Character Recognition (OCR): With its advanced OCR technology, Doc² can accurately recognize and capture text from invoices, even when dealing with different languages and varying invoice formats.
  • Seamless Integration: Doc² is designed to integrate with your existing enterprise resource planning (ERP), accounting, and other software systems, ensuring a smooth workflow and easy data transfer.
  • Data Security & Compliance: Doc² adheres to the highest industry standards for data protection and privacy, safeguarding your sensitive information while maintaining regulatory compliance.
  • Scalability: Doc²’s scalable solution accommodates your growing business needs, capable of handling increasing volumes of invoices as your company expands.
  • User-Friendly Interface: Doc²’s intuitive interface simplifies navigation, allowing users to quickly adapt to the platform and start streamlining their invoice capture processes.

The Benefits of Streamlining Invoice Capture with Doc²

Implementing Doc² in your organization can lead to numerous advantages:

  • Time Savings: By automating invoice capture, your team can spend less time on manual data entry and focus on more strategic tasks.
  • Cost Reduction: Streamlining invoice capture processes with Doc² can result in substantial cost savings by minimizing errors and increasing efficiency.
  • Improved Accuracy: Doc²’s advanced algorithms reduce the risk of errors associated with manual data entry, leading to more accurate data and better decision-making.
  • Enhanced Cash Flow Management: Faster invoice processing times help businesses improve their cash flow management and maintain better control over their finances.
  • Greater Visibility: Doc² provides real-time visibility into your invoice processing, enabling you to monitor progress, identify bottlenecks, and make data-driven decisions to optimize your processes.

Conclusion

By adopting Doc² for invoice capture, businesses can unlock significant efficiency gains, reduce errors, and save time and resources. With its advanced features, seamless integration, and user-friendly interface, Doc² is the ultimate solution for organizations looking to optimize their invoice capture processes.

Image credits header & post images from bing AI

Introducing Doc²

Doc²
von Daniel Jordan

Introducing Doc²

A Comprehensive Invoice & Document Capture Solution

In today’s fast-paced business environment, managing invoices and documents can become a daunting task. Organizations are constantly searching for solutions that can streamline their processes, reduce errors, and save valuable time. Introducing Doc², a cutting-edge invoice and document capture solution designed to simplify your workflow and increase productivity. In this blog post, we will provide an overview of Doc² and explore its features and benefits that make it an indispensable tool for modern businesses.

A Revolution in Invoice & Document Capture

Doc² is a comprehensive solution that combines advanced technologies like artificial intelligence (AI), machine learning (ML), and optical character recognition (OCR) to deliver unparalleled accuracy and efficiency in capturing, processing, and extracting valuable data from invoices and documents. This powerful tool not only automates data extraction but also seamlessly integrates with your existing systems, eliminating manual data entry and significantly reducing the risk of errors.

Key Features of Doc²

  • AI-Powered Data Extraction: Doc² leverages AI and ML algorithms to extract critical data from invoices and documents with impressive accuracy, minimizing the need for manual intervention and speeding up your processing time.
  • Multi-Language Support: Doc²’s advanced OCR technology supports multiple languages, enabling businesses to process documents in their preferred language with ease.
  • Seamless Integration: Doc² can easily integrate with your existing enterprise resource planning (ERP), accounting, and other software systems, ensuring a smooth and streamlined workflow.
  • Data Security & Compliance: With Doc², you can trust that your sensitive data is secure. The platform adheres to the highest industry standards for data protection and privacy.
  • Scalable Solution: Doc² is designed to grow with your business, offering a scalable solution that can accommodate increasing volumes of invoices and documents.
  • User-Friendly Interface: Doc² features an intuitive interface that makes it easy for users to navigate, reducing the learning curve and allowing your team to start using the platform quickly and efficiently.

The Benefits of Implementing Doc²

By implementing Doc² in your business processes, you can reap numerous benefits, such as:

  • Increased Productivity: By automating invoice and document capture, your team can focus on more strategic tasks, leading to improved productivity and overall efficiency.
  • Reduced Errors: Manual data entry is prone to errors. Doc²’s automation and accuracy minimize these risks, leading to more accurate data and better decision-making.
  • Time & Cost Savings: Streamlining your invoice and document capture processes with Doc² can result in significant time and cost savings for your organization.
  • Improved Compliance: Doc² helps maintain data security and compliance, reducing the risk of breaches and ensuring adherence to industry regulations.

Conclusion

Doc² is a game-changing invoice and document capture solution that can revolutionize the way your organization manages its data. Its advanced features, seamless integration, and user-friendly interface make it an essential tool for businesses looking to optimize their processes and stay ahead in today’s competitive landscape. Explore the potential of Doc² and transform your business operations for the better.

Image credits header & post images from bing AI

Credit note – A special invoice – what does it mean?

credit note
from Leni

Credit note – A special invoice – what does it mean?

A special invoice is a credit note / billing credit note. Unlike a traditional invoice, a credit note is not written by the service provider, but by the service recipient (“customer”). This is why the settlement credit note is also called a “reverse invoice”.

From a tax law perspective, the settlement credit note is the same as an invoice and therefore a credit note must also contain all of the following mandatory information in accordance with Section 14 (4) of the German Turnover Tax Act (UStG):

  • Name and address of the recipient and supplier of the service
  • Tax number or VAT ID number of the service provider
  • Date of issue
  • Consecutive credit note number / invoice number
  • Quantity/type of delivery or service
  • Date of delivery or service
  • Remuneration (broken down by tax rates) 
  • Reference to obligation to keep records (in case of taxable supply)
  • the description as “credit note

However, in common usage, the term “credit note” is not understood to mean the settlement credit note described above, but rather a correction or reversal invoice. These are what are called “commercial credit notes”. A small example: A customer requires, because of defects at the product, a purchase price reduction. The service provider accepts, cancels the invoice and issues a new one.

And then there is also the bank credit note and the credit note in accounting

In accounting, the term stands for the entry on the credit side of an account and a bank credit note is simply payments received in a bank account.

All these credit notes that reach our company and perhaps make our eyes light up at first, are nevertheless also documents that have to be processed.

With DOC² you can do that in just a short time. DOC² is the newest, fully cloud-based software solution that uses artificial intelligence and machine learning to accurately identify, classify, analyze and read your documents. Let’s get smarter and more digital together.

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Image credit: Header & Featured image from jannoon028 on Freepik

Digitalization – Industry 4.0 – Artificial Intelligence

Künstliche Intelligenz
von Leni

Digitalization – Industry 4.0 – Artificial Intelligence

These are all terms that we hear or read very often these days. Today we wanted to reflect on the topic of artificial intelligence (AI).

What exactly is artificial intelligence?

Where and how to use it? What benefits can it bring me and my company?

Artificial intelligence is not that easy to explain, for the simple reason that there is not even a precise definition for the term “intelligence”. Nevertheless, let’s try to explain it :-).

We can say that an AI is a mix of different technologies that enable machines to understand, act and learn with human intelligence. 

Technologies like machine learning (ML or MachineLearning), natural language processing (NLP – Natural Language Processing) as well as Deep Learning (DL) are all part of the AI landscape. 

In all areas where large amounts of data are generated, the use of an AI makes sense and is beneficial. An AI is able to objectively analyze huge amounts of unstructured data within a very short time using sophisticated algorithms, to recognize patterns in it, and to make decisions independently on the basis of these patterns. In addition, the error rate continues to fall due to the constantly growing wealth of experience. AI takes over everyday recurring routine tasks, so employees have more time to focus on tasks that require empathy and become more productive. In other words, AI should not and cannot fully replace a human, but merely support and complement them.

When combined with analytics and automation, AI can help the business achieve their goals, such as improved customer service or an optimized supply chain: faster and easier.

Automations reduce costs and bring a new level of consistency, speed and scalability to business processes.

With DOC², we want to help you automate your document processing processes. By using artificial swarm intelligence, DOC² offers you many advantages.

You want to know what they are?

Then feel free to write to us

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Artificial Intelligence

Image credit: Header & Featured image from Gerd Altmann on Pixabay