Polydocs

Automate Data Capture for Infor ERP

invoice processing

Cognitive data capture

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Cognitive data capture

How key AP issues can be resolved by cognitive data capture 💫

Cognitive data capture uses deep neural networks to recognize patterns in a set of data and adapts to a changing input. 
 
Contrary to manual data entry or traditional OCR, it does not require a sizable workforce and the set-up of endless rules or templates. Here is how cognitive data capture can address key AP issues:
 
✅ Large volumes of varying document layouts
👉 Cognitive data capture is able to identify the overall structure and recognize the components on its own. Different formats of the documents are read organically by this technology. 
 
✅ Repetitive work and manual data comparison
👉 The learning capabilities allow advanced and automatic comparison of the data, for instance, against an internal registry of vendors or public registry of companies. 
 
✅ Discrepancies caused by inefficient internal communication
👉 Cognitive data capture is usually a cloud-based solution. It provides access to automatic updates and allows better team collaboration. 
 
Even though the technology is still young, it will only continue to develop and improve within a widening scope of business activities. 💪

Did you get curious?

Improve your processes with this tool

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Cognitive data capture

Improving your brand image by digitizing your documents

digitizing
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Improving your brand image by digitizing your documents

Digitizing your documents boasts a variety of benefits. It helps establish better workflows, saves you a ton of paper (hello eco-friendliness) and saves you time and costs – plus it will improve your brand image as well. 

Reducing errors, ensuring faster payments and keeping documents in order will ultimately affect the image of your brand.⭐️

Consumers today are demanding quick, effective and accurate solutions for their needs.

Providing such solutions when you’re struggling with a paper-based archive will be both time and resource-consuming.

Invoice digitization ensures a quick return on investment, and it can even create new business opportunities for your brand. ✅

As a result, investing in such processes and technologies makes sense in terms of establishing the long run stability of your brand.

Got curious?

Start digitizing your documents today

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Improving your brand image by digitizing your documents

Extract German invoices easily with DOC²

DOC²
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Extract German invoices easily with DOC²

Digitize documents intelligently

Digitize German invoices: Convert your PDF file, images, Word or other files and use the read out meta data (attributes) for your processes.
In the course of the ongoing digital transformation, many companies are looking for new ways to accelerate the entry and classification of invoices. DOC² Landing offers intelligent solutions for the classification and automatic reading of invoices or receipts. In the case of German invoices, we automatically extract all the fields required for your ERP.

How does DOC² help you to optimize your workflow?

It’s very simple: DOC² can precisely categorize documents recorded with user-defined key values from various input or storage sources. Whether the data is structured or not is irrelevant.

Advantages of DOC²:

  • At the same time, the digital transformation of your archives drastically reduces paper costs. => A win-win situation for your company!
  • Since manual processing is largely eliminated, the error rate for manual entries is significantly reduced.
  • This saves you the time that you would otherwise need to manually search for all the important and target-oriented information from your documents.

How exactly does it work?

The system uses the Optical Character Recognition (OCR), Intelligent Character Recognition (ICR) function to identify the type of document to be processed. This step thus determines the type of documents and can thus distinguish an invoice from a credit memo, for example.
The system uses a number of techniques to precisely classify data: search for content, images.

How does the extraction of values work for a German invoice?

Test it with your bills now

The values associated with each key are extracted into the corresponding field and also outlined on the invoice and connected with a line. This line, which points to the value, makes it easier for the employee to find the value on the invoice. This repeats itself with all fields that are extracted.

The picture above shows the calculation on the left and the automatically extracted values on the right, which are divided into four sections.

The following are extracted:

Fields for an invoice:

BASIC INFORMATION

  • INVOICE NUMBER
  • INVOICE DATE
  • DELIVERY DATE
  • PO NUMBER

PAYMENT DETAILS

  • IBAN
  • PAYMENT TERMS

VAT & AMOUNTS

  • AMOUNT TAX FULL
  • NET AMOUNT FULL
  • TOTAL AMOUNT
  • CURRENCY
  • VAT RATE

VENDOR DETAILS

  • NAME
  • VAT
  • ADDRESS

LINE ITEMS

  • NUMBER OF ARTICLES

Simply extract the Spanish invoice with DOC²

DOC²
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Simply extract the Spanish invoice with DOC²

Digitize documents intelligently

Digitize German invoices: Convert your PDF file, images, Word or other files and use the read out meta data (attributes) for your processes.
In the course of the ongoing digital transformation, many companies are looking for new ways to accelerate the entry and classification of invoices. DOC² Landing offers intelligent solutions for the classification and automatic reading of invoices or receipts. In the case of German invoices, we automatically extract all the fields required for your ERP.

How does DOC² help you to optimize your workflow?

It’s very simple: DOC² can precisely categorize documents recorded with user-defined key values from various input or storage sources. Whether the data is structured or not is irrelevant.

Advantages of DOC²:

  • At the same time, the digital transformation of your archives drastically reduces paper costs. => A win-win situation for your company!
  • Since manual processing is largely eliminated, the error rate for manual entries is significantly reduced.
  • This saves you the time that you would otherwise need to manually search for all the important and target-oriented information from your documents.

How exactly does it work?

The system uses the Optical Character Recognition (OCR), Intelligent Character Recognition (ICR) function to identify the type of document to be processed. This step thus determines the type of documents and can thus distinguish an invoice from a credit memo, for example.
The system uses a number of techniques to precisely classify data: search for content, images.

How does the extraction of values work for a German invoice?

Test it with your bills now

The values associated with each key are extracted into the corresponding field and also outlined on the invoice and connected with a line. This line, which points to the value, makes it easier for the employee to find the value on the invoice. This repeats itself with all fields that are extracted.

The upper picture shows the calculation on the left and the automatically extracted values on the right, which are divided into four sections.

Fields for an invoice:

INFORMACIÓN BÁSICA

  • NÚMERO DE FACTURA
  • FECHA DE LA FACTURA
  • FECHA DE ENTREGA
  • NUMERO DEL ORDEN

AVISO DE PAGO

  • BIC
  • IBAN
  • CONDICIONES

IVA E IMPORTE

  • CANTIDAD DE IMPUESTO COMPLETA
  • CANTIDAD NETA COMPLETA
  • LA MONEDA
  • CANTIDAD TOTAL
  • PORCENTAJE IVA

INFORMACIÓN DEL PROVEEDOR

  • NOMBRE
  • NÚMERO DE IMPUESTO
  • DIRECCIÓN

ARTÍCULOS

  • NÚMERO DE ARTICULOS

DOC² Integration to Infor

Integration
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DOC² Integration to Infor

DOC² is the newest document capturing software and solution developed by PolyDocs. It’s a completely AI and cloud-based solution that enables optical character recognition (OCR) capabilities and provides with a more automatic and self-learning capturing process. Most importantly is that apart from the extraction of meaningful data, it can also offer numerous connection functions for ERP systems such as Infor, SAP, Microsoft and many more. 

Today it’s going to be all about these connection functions and integration with Infor. The goal is to export the digitized documents to IDM and the extracted data to LN as well. 

So, today we are going to focus on the simple and powerful integration with Infor OS. The main goal is to be able to archive the digitized documents from DOC² to IDM – Document Management system of Infor – and to the ERP system of LN. But which steps need to be followed to do this integration?