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document capture

Apr 21 2023

Increase productivity with Doc²

Doc²
21. April 2023 from Daniel Jordan

Increase productivity with Doc²

How Doc² Document Capture Increases Productivity and Avoids Errors


In the era of digital transformation, businesses need efficient document management solutions to stay competitive. Manual document processing is slow, error-prone, and often leads to information silos. Doc², a cutting-edge document capture solution, is here to revolutionize document management by enhancing productivity and minimizing errors. In this blog post, we will explore how Doc²’s document capture features can transform your organization’s approach to document management.


Doc²: A Game-Changer in Document Capture

Doc² harnesses the power of artificial intelligence (AI), machine learning (ML), and optical character recognition (OCR) to automate and streamline document capture. By automating data extraction and reducing manual intervention, organizations can save time, minimize errors, and improve overall efficiency.


Key Features of Doc²

AI-Powered Data Extraction: Doc²’s AI and ML algorithms accurately extract crucial data from documents, reducing the need for manual data entry and accelerating processing times.

Optical Character Recognition (OCR): Doc²’s advanced OCR technology enables accurate text recognition and capture from documents, even when dealing with different languages and varying document formats.

Seamless Integration: Doc² is designed to integrate with your existing content management, enterprise resource planning (ERP), and other software systems, ensuring a smooth workflow and easy data transfer.

Data Security & Compliance: Doc² adheres to the highest industry standards for data protection and privacy, safeguarding your sensitive information while maintaining regulatory compliance.

Scalability: Doc²’s scalable solution accommodates your growing business needs, capable of handling increasing volumes of documents as your company expands.

User-Friendly Interface: Doc²’s intuitive interface simplifies navigation, allowing users to quickly adapt to the platform and start streamlining their document capture processes.

The Benefits of Doc²’s

Boosted Productivity: By automating document capture, your team can spend less time on manual data entry and focus on more strategic tasks, leading to increased productivity.

Reduced Errors: Doc²’s advanced algorithms minimize the risk of errors associated with manual data entry, leading to more accurate data and better decision-making.

Time & Cost Savings: Streamlining document capture processes with Doc² can result in significant time and cost savings for your organization.

Enhanced Collaboration: Doc² facilitates better collaboration by making it easier for team members to access and share critical information, leading to improved decision-making and faster response times.

Improved Compliance: Doc² helps maintain data security and compliance, reducing the risk of breaches and ensuring adherence to industry regulations.

Conclusion

By adopting Doc² for document capture, organizations can unlock significant efficiency gains, reduce errors, and save time and resources. With its advanced features, seamless integration, and user-friendly interface, Doc² is the ultimate solution for organizations looking to optimize their document capture processes.



Image credits header & post images from bing AI

Written by Stephanie Propstmeier · Categorized: Blog, DOC², English · Tagged: AI, data extraction, DOC², document capture, Error Reduction, Integration, machine learning, OCR, productivity, scalability

Sep 20 2022

Save time with automated document capture!

capture
20. September 2022 von Ines Brandao

Save time with automated document capture!


It’s no question at all that the manual processing and upkeep of documents is an extremely time-consuming process. And, this is only one of the downsides, because we can’t forget about the money, energy and stress it can cause on the team. With the current demand for information to be accessible and secure, companies need to compete on a more high-end and automated level. That’s why document capture comes into play!

At Polydocs GmbH we have developed the ultimate document capturing solution, DOC², which can completely overhaul the manual process by automatically extracting the unstructured data within documents like – invoices, contracts, forms, etc. The main added value is directly perceived on the ROI due to this following advantages: 

  1. Document automation can allow companies to increase process efficiency
  2. Document management can improve communication within the organization
  3. Companies can profit from a paperless and cost-saving change

Document automation can allow companies to increase process efficiency

More than 80% of the information in documents is unstructured, which means that is not instantly available to help employees with their tasks. If we take booking invoices as an example, companies would spend 10 minutes per invoice to finalize this process. If you count on receiving 10.000 invoices per month, this is already 1.700 hours. This is already a huge costly and time consuming process. With DOC² you can reduce that time to 3 minutes, which would have a direct impact of 70% efficiency on time and costs. 

Document management can improve communication within the organization

Einer der Hauptvorteile von DOC² besteht darin, dass es sich nahtlos in jedes DMS- oder ERP-System integrieren lässt. Das bedeutet, dass Unternehmen nicht nur Dokumente digitalisieren können, um sie in ihrem DMS oder ERP zu speichern, sondern auch die von DOC² extrahierten Informationen nutzen können, um sie einfach mit dem Team zu teilen. Auf diese Weise wäre es möglich, Genehmigungs-Workflows zu automatisieren oder zwischen Abteilungen abzustimmen, wie zum Beispiel bei Bestellungen zwischen dem Einkaufs- und dem Finanzteam. Nicht nur die Kommunikation würde verbessert, sondern die Mitarbeiter könnten

Companies can profit from a paperless and cost-saving change

Changes come with an up-front investment in order to implement a document capturing system, but with DOC² the results are instantly noticeable on the added value of the software but most importantly on the ROI too. By eliminating the manual filing of documents and replacing the paper storage space, companies can act more flexibly against organizational downtimes and decision-making times. Organizations will reap the benefits of this boost in efficiency by shifting resources from clerical tasks towards revenue-producing tasks.

capture

Image credit: Header & post image from kues1 on Freepik

Written by Ines Brandao · Categorized: automation, Blog, data, DOC², English · Tagged: automate, digitalization, digitization, DOC², document capture, Polydocs, time saving

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