Polydocs

Automate Data Capture for Infor ERP

automation

Increased efficiency and competitive advantages

efficiency
from Leni

Increased efficiency and competitive advantages

through intelligent technologies

In today’s dynamic business environment, it is critical to continuously improve a company’s efficiency and productivity in order to remain competitive. One of the most effective ways to achieve these goals is through business process automation. Below, we’ll take a closer look at the importance of automation in the enterprise and how DOC², our best-in-class software solution for intelligent document processing, can help you achieve this.

What is behind the term “automation”?

Automation is the process of having machines or software solutions take over tasks, processes or procedures that were originally manual. A program that follows set rules or logics dictates the sequence of automated tasks. In automation, humans assume only a monitoring or control function.

What types of automation are there?

Depending on the automated portion of a process, a distinction is made between partial and full automation.

Partial automation is a mixture of automated and manually executed process steps, whereas in full automation the entire work process is the responsibility of a machine or software solution.

What are the goals of automation?

  1. Increased efficiency: Workflows and processes are to be optimized in order to save time and resources. Tasks are performed faster, more precisely and with less effort.
  1. Increasing productivity: By automating repetitive and time-consuming tasks, employees can focus their time and energy on more demanding and strategically important activities.
  1. Error minimization: Automation aims to reduce or eliminate human errors that can occur in manual processes. This leads to higher accuracy and quality of work results.
  1. Cost reduction: using automation technologies results in fewer personnel needed for repetitive tasks, thus saving operating costs. 
  1. Scalability and flexibility: Automation enables companies to adapt to growing demands and changes in the market. Processes can be easily scaled and adapted to keep pace with business growth or new requirements.
  1. Competitive advantage: Companies that successfully implement automation can gain a competitive advantage. They can work more efficiently, respond more quickly to customer requirements and bring innovative solutions to market faster.

What are the benefits of automation for companies?

Automation offers numerous benefits for companies of all sizes and in all industries. One of the most obvious impacts, as we have also already seen in the goals of automation, is increased efficiency. By using automation technologies, companies can speed up time-consuming processes while minimizing human error. This leads to a significant increase in productivity, as employees can focus their attention on more challenging tasks instead of spending time on repetitive and monotonous activities.

In addition, automation enables tasks to be performed consistently and without error. Human errors can have costly repercussions and lead to delays, customer dissatisfaction, or even legal issues. By using automation technologies, companies can ensure that processes are executed accurately and consistently, which also improves the quality and accuracy of work.

Another important benefit of automation is cost reduction. By automating workflows, companies can reduce operating costs by requiring fewer personnel to perform repetitive tasks. This allows companies to invest resources in other areas, such as research and development or improving the customer experience. In the long run, this can lead to significant cost savings and strengthen the company financially.

DOC² supports you in automation

To reap the benefits of automation, the right technology is critical. This is where DOC² comes into play. DOC² is a state-of-the-art software solution for simple and intelligent document processing that helps companies automate and optimize their document processes. With DOC², companies can efficiently capture, extract, classify and process documents. DOC² leverages the power of artificial intelligence (AI), machine learning (ML), and optical character recognition (OCR) to automate and streamline document capture. By automating data extraction and reducing manual intervention, companies can save time, minimize errors, and improve overall efficiency.

Conclusion

Automation enables organizations to improve performance, reduce costs, and remain competitive.

Documents in daily business

documents
from Leni

Documents in daily business

In every company, many documents come in and out every day. Some of them are still paper-based in many companies, while the other part reaches companies via the digital, electronic path, such as by e-mail or even online forms. All these documents can and must be processed digitally. Many companies already use a document management system (DMS) for this purpose. But how exactly do the documents get into the DMS and, ideally, to the right place?

This is where document classification comes in!

Document classification means that OCR technology is used to read information from documents and classify them into categories. 

The term “classification” (from Latin classic, “class”, and facere, “to make”) describes the grouping of objects into classes (groups, sets, categories), which together means classification.

How does document classification work?

With the help of a software for document processing and classification documents can be read in and classified. The prerequisite, of course, is that the documents are in digital form, which means that documents that are in paper form must first be scanned.

The scanned documents can now be classified by subject or by their content, e.g. by the type of document – is it an invoice, a delivery bill, an order confirmation or a purchase order? The software is able to recognize and classify this based on keywords, structure and layout.  

What are you waiting for? Automate document processing in your company with DOC². Reduce manual effort and optimize the assignment of processes and responsibilities. This saves time and resources.

DOC² is an KI-based (swarm intelligence) software and is able to read and classify a wide variety of document types.

Stay tuned to learn more about which document types are included in the following weeks.

Of course, if you have any questions, feel free to contact us.

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documents

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Optimize your processes

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from

Optimize your processes

Process optimization – Who doesn’t want that? If there is a way to improve and simplify certain processes and procedures in a company, it would be pretty stupid not to use it. Especially manual routine activities such as processing invoices and order documents is often a lengthy process in which, unfortunately, mistakes are made time and again. After all, we are all only human and do our best. Improving weak points can optimize workflow and lead to #cost savings and more efficient workflows. Integrating modern technology can make these very processes more efficient, making everyday work much easier. 

The partial or complete automation of certain processes can thus contribute to an overall improvement of the workflow within a company. Artificial intelligence can quickly digitize important information and make it available for further use. Data can thus be analyzed more quickly, allowing any weaknesses or errors to be uncovered and corrected more quickly, saving costs and time. In detail, this means, for example, that invoice or order documents can be easily read in and lengthy processing procedures can be avoided, reducing manual activities and shortening throughput times. That sounds good, doesn’t it?

Increase efficiency in your company with DOC²!

By digitizing documents, DOC² can help you shorten tedious processes, giving you more time to focus on more important tasks. DOC² can read and process all important information from different documents by Image Recognition. This means that the necessary data is quickly available for subsequent processes. DOC²’s easy and fast extraction and processing of important document information into a clear format thus ensures improved data quality and a reduced error rate. Through DOC²’s cloud-based API architecture and ongoing process optimization, workflows are constantly improved and made more efficient. The bundling of the necessary data from different documents into a clear format thus also simplifies tedious manual routine activities, resulting in an increase in overall productivity. See for yourself how DOC² can help you optimize processes and thus increase the efficiency and performance of your company.

Feel free to contact us.

We’ll help you as best we can.

ContaCt
processes

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Time is money

time
von Leni

Time is money

Do you know what it’s like: you come into the office in the morning, full of motivation and zest for action. But then your gaze falls on the huge mountain of files on your desk and your motivation fades away. 

“How am I going to get this done?” “I definitely need more time for that.” You have certainly heard statements like these and similar ones many times or even uttered them yourself. Maybe you also say, “I can’t do more than work.” or “What I can do, I can do and that’s all I can do.” But there is always a little more, isn’t there?

You can allocate and use the time you have wisely

You bet. With the right motivation and especially the right support, you can always get a bit more out of it. You may not be able to add another hour to the day, but you can allocate and use the time you have wisely.

Let’s stay with our huge mountain of files. Your job is to process/edit all these documents. This includes typing or manually transferring documents into a system or manually comparing documents. All this takes a lot of time and the error rate in the transfer is unfortunately often just too high. This can cost the company quite a bit of money. On top of that, you are always doing the same thing day in, day out, and there is simply no time for the productive and creative tasks.

These tasks are important and need to be done, no question, but what if I told you that we can and will support you in this? In return, you get more time for other tasks, reduce the error rate and save costs as well. Too good to be true?

DOC² enables you to automate your document processes and the tedious typing and transferring of documents has finally come to an end. DOC² uses artificial intelligence and machine learning to precisely identify, classify, analyse and read your documents. It doesn’t matter if it’s a paper, file or record.

Curious?

Find out more about how DOC² can make your everyday work easier.

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time

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A paperless office

paperless
from Leni

A paperless office

what is that and is it even possible?

In today’s age of digitization, a paperless office is certainly possible and, above all, desirable. A paperless office does away with paper-based processes as far as possible; instead, workflows, filing and archiving of documents run digitally. 

The digitization of a company enables a paperless office, which brings with it many advantages. These include. 

  • the increase in efficiency, through the acceleration of work processes
  • the cost savings, by reducing the processing effort
  • the possibility to delegate flexibly
  • the possibility to work from anywhere and the simplification of collaboration, through central access to documents. 

Not to forget sustainability and environmental protection, which are becoming more and more important.

In order to take advantage of all these benefits, a certain degree of digitalization is a prerequisite, such as the integration of a DMS system or an ERP system, as already mentioned. Connections to other software can also contribute to this.

DOC² automates, processes and digitizes your paperwork using AI swarm intelligence, helping to make your office paperless. It can also be easily connected to an already integrated system.

What does your office look like?

Is paper still piling up?

paperless

Image credit: Header & post image from DCStudio on Freepik