Polydocs

Automate Data Capture for Infor ERP

automation

Optimize your processes

processes
from

Optimize your processes

Process optimization – Who doesn’t want that? If there is a way to improve and simplify certain processes and procedures in a company, it would be pretty stupid not to use it. Especially manual routine activities such as processing invoices and order documents is often a lengthy process in which, unfortunately, mistakes are made time and again. After all, we are all only human and do our best. Improving weak points can optimize workflow and lead to #cost savings and more efficient workflows. Integrating modern technology can make these very processes more efficient, making everyday work much easier. 

The partial or complete automation of certain processes can thus contribute to an overall improvement of the workflow within a company. Artificial intelligence can quickly digitize important information and make it available for further use. Data can thus be analyzed more quickly, allowing any weaknesses or errors to be uncovered and corrected more quickly, saving costs and time. In detail, this means, for example, that invoice or order documents can be easily read in and lengthy processing procedures can be avoided, reducing manual activities and shortening throughput times. That sounds good, doesn’t it?

Increase efficiency in your company with DOC²!

By digitizing documents, DOC² can help you shorten tedious processes, giving you more time to focus on more important tasks. DOC² can read and process all important information from different documents by Image Recognition. This means that the necessary data is quickly available for subsequent processes. DOC²’s easy and fast extraction and processing of important document information into a clear format thus ensures improved data quality and a reduced error rate. Through DOC²’s cloud-based API architecture and ongoing process optimization, workflows are constantly improved and made more efficient. The bundling of the necessary data from different documents into a clear format thus also simplifies tedious manual routine activities, resulting in an increase in overall productivity. See for yourself how DOC² can help you optimize processes and thus increase the efficiency and performance of your company.

Feel free to contact us.

We’ll help you as best we can.

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processes

Image credit: Header & post image from Dirk Wouters on Pixabay

Time is money

time
von Leni

Time is money

Do you know what it’s like: you come into the office in the morning, full of motivation and zest for action. But then your gaze falls on the huge mountain of files on your desk and your motivation fades away. 

“How am I going to get this done?” “I definitely need more time for that.” You have certainly heard statements like these and similar ones many times or even uttered them yourself. Maybe you also say, “I can’t do more than work.” or “What I can do, I can do and that’s all I can do.” But there is always a little more, isn’t there?

You can allocate and use the time you have wisely

You bet. With the right motivation and especially the right support, you can always get a bit more out of it. You may not be able to add another hour to the day, but you can allocate and use the time you have wisely.

Let’s stay with our huge mountain of files. Your job is to process/edit all these documents. This includes typing or manually transferring documents into a system or manually comparing documents. All this takes a lot of time and the error rate in the transfer is unfortunately often just too high. This can cost the company quite a bit of money. On top of that, you are always doing the same thing day in, day out, and there is simply no time for the productive and creative tasks.

These tasks are important and need to be done, no question, but what if I told you that we can and will support you in this? In return, you get more time for other tasks, reduce the error rate and save costs as well. Too good to be true?

DOC² enables you to automate your document processes and the tedious typing and transferring of documents has finally come to an end. DOC² uses artificial intelligence and machine learning to precisely identify, classify, analyse and read your documents. It doesn’t matter if it’s a paper, file or record.

Curious?

Find out more about how DOC² can make your everyday work easier.

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time

Image credit: Header & Featured image from Towfiqu barbhuiya on Pexels

A paperless office

paperless
from Leni

A paperless office

what is that and is it even possible?

In today’s age of digitization, a paperless office is certainly possible and, above all, desirable. A paperless office does away with paper-based processes as far as possible; instead, workflows, filing and archiving of documents run digitally. 

The digitization of a company enables a paperless office, which brings with it many advantages. These include. 

  • the increase in efficiency, through the acceleration of work processes
  • the cost savings, by reducing the processing effort
  • the possibility to delegate flexibly
  • the possibility to work from anywhere and the simplification of collaboration, through central access to documents. 

Not to forget sustainability and environmental protection, which are becoming more and more important.

In order to take advantage of all these benefits, a certain degree of digitalization is a prerequisite, such as the integration of a DMS system or an ERP system, as already mentioned. Connections to other software can also contribute to this.

DOC² automates, processes and digitizes your paperwork using AI swarm intelligence, helping to make your office paperless. It can also be easily connected to an already integrated system.

What does your office look like?

Is paper still piling up?

paperless

Image credit: Header & post image from DCStudio on Freepik

When are documents ready for automation?

When are documents ready for automation?

One of the most important benefits of document automation is the ability to read and process documents without human intervention. By automating routine tasks, companies can thus save time and money. However, in order for a document to be processed automatically, it must first be trained properly. This blog post discusses when a document is suitable for automation and how you can train your documents.

In Doc², you can see directly via the AI indicator how well the document is trained. The AI indicator is a measure of how well the OCR engine has been trained to recognise the document. The higher the score, the less likely it is that a human will need to intervene to ensure the document is processed correctly.

After each successful export, the AI indicator automatically increases. If someone intervenes in the document and changes the rules for the document, the AI indicator will be negatively affected.

For automatic document capture, the documents should be processed at least 4-5 times without any changes and the AI indicator should be at least 50%.

In the example we train a new invoice and export it 5 times with different values.

The first time the document is read in, the AI indicator is at the minimum level:

Let’s train the document and export it for the first time:

This way, the fields are read automatically when they are exported again and we get a recognition score that shows the read quality for the current document:

Furthermore, for each successful export, the AI indicator is influenced so that it will gradually move from the red to the green area in the graph.

Documentation: AI Indicators