Save time with automated document capture!
It’s no question at all that the manual processing and upkeep of documents is an extremely time-consuming process. And, this is only one of the downsides, because we can’t forget about the money, energy and stress it can cause on the team. With the current demand for information to be accessible and secure, companies need to compete on a more high-end and automated level. That’s why document capture comes into play!
At Polydocs GmbH we have developed the ultimate document capturing solution, DOC², which can completely overhaul the manual process by automatically extracting the unstructured data within documents like – invoices, contracts, forms, etc. The main added value is directly perceived on the ROI due to this following advantages:
- Document automation can allow companies to increase process efficiency
- Document management can improve communication within the organization
- Companies can profit from a paperless and cost-saving change
Document automation can allow companies to increase process efficiency
More than 80% of the information in documents is unstructured, which means that is not instantly available to help employees with their tasks. If we take booking invoices as an example, companies would spend 10 minutes per invoice to finalize this process. If you count on receiving 10.000 invoices per month, this is already 1.700 hours. This is already a huge costly and time consuming process. With DOC² you can reduce that time to 3 minutes, which would have a direct impact of 70% efficiency on time and costs.
Document management can improve communication within the organization
Einer der Hauptvorteile von DOC² besteht darin, dass es sich nahtlos in jedes DMS- oder ERP-System integrieren lässt. Das bedeutet, dass Unternehmen nicht nur Dokumente digitalisieren können, um sie in ihrem DMS oder ERP zu speichern, sondern auch die von DOC² extrahierten Informationen nutzen können, um sie einfach mit dem Team zu teilen. Auf diese Weise wäre es möglich, Genehmigungs-Workflows zu automatisieren oder zwischen Abteilungen abzustimmen, wie zum Beispiel bei Bestellungen zwischen dem Einkaufs- und dem Finanzteam. Nicht nur die Kommunikation würde verbessert, sondern die Mitarbeiter könnten
Companies can profit from a paperless and cost-saving change
Changes come with an up-front investment in order to implement a document capturing system, but with DOC² the results are instantly noticeable on the added value of the software but most importantly on the ROI too. By eliminating the manual filing of documents and replacing the paper storage space, companies can act more flexibly against organizational downtimes and decision-making times. Organizations will reap the benefits of this boost in efficiency by shifting resources from clerical tasks towards revenue-producing tasks.