Polydocs

Automate Data Capture for Infor ERP

automate invoices

How you can work with other companies to automate your document processing

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How you can work with other companies to automate your document processing

This might seem contradictory at first sight but it is really possible to optimize your processes by working in a community with other companies and even your competitors. This can be simply achieved by introducing swarmintelligence. So what does this term exactly mean?

Swarm intelligence is a branch of AI that uses the collective work of people to train the specific AI model. Let’s take document processing as an example. The amount of different document structures and layouts that suppliers use is unlimited, which makes it sometimes a difficult task for document capturing softwares to automatically classify and extract the documents. The solution here is the introduction of swarm intelligence. The biggest advantage is that nobody does the work alone, since the training is shared between many companies and their users.

processing

With DOC² we have integrated swarm intelligence to our AI-based repository to easily automate document processing. This means that our customers share the same Cloud-based repository where they can create, delete and manage the classification and extraction rules for their document processing. If company A processes all their supplier documents and trains the software with a simple click, company B, C, D & E can profit from already-trained document types and layouts. It’s a win-win situation for everybody!

Companies can forget about configuring and programming supplier-based templates and can already profit from a self-learning system with DOC².

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Digitizing your invoicing process

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Digitizing your invoicing process

How it can lead to more productive interactions with you clients

How digitizing your invoicing process can lead to more productive interactions with clients🤝

In the midst of digitalization, there is one thing that should not be forgotten: the relationships with the clients. 

Digitizing can be overwhelming, and many companies tend to focus on workflows and processes while human interactions are being neglected.

However, the good news is that digitizing your invoices can actually lead to more productive interactions with your clients:

💡Once all invoices are digitized, you will find it a lot easier to manage accounts payable, to keep track of projects and make or receive payments on time.

💡Paper-based documentation can be a major burden, affecting the relationships you have with clients, business partners and other entities.

💡A study by Adobe carried out among executives shows that 63 percent of them believe that paper-based processes impact the customer experience negatively.

Making the switch is simple, and it starts with getting existing invoices digitized. Afterwards, you can speed up payment processing and increase accountability to boost customer satisfaction.🚀

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Digitizing your invoicing process

Benefits of Digital Invoicing

Digital Invoicing
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Benefits of Digital Invoicing

How it can reduce cost, time and more

The trend towards electronic invoices has picked up a few years ago and has since then improved workflows and processes at companies:

1️⃣ Digital invoices reduce the time and costs involved in processing paper invoices by eliminating two frequent sources of error—mail sorting and data entry. 

2️⃣ They also ensure that invoices are paid faster, thereby avoiding financial imbalances. 

3️⃣ Digital invoices also improve the traceability of invoicing operations, while offering easier access from anywhere. 

4️⃣ They can also facilitate data exporting, notably when the digitization system is integrated into a software-management solution. 

5️⃣ Since they are stored on a hard disk or in the cloud, digital invoices save space and decrease the risk of damage to these documents. 

Transitioning to full digital invoicing is not without its challenges for organizations. 

They will have to guarantee the authenticity of invoices and the integrity of their content, while also integrating the digitization tool into their IT system to ensure optimal compatibility with other management tools. ✅

Benefits of Digital Invoicing

Automated PO Matching with Infor

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Automated PO Matching with Infor

Despite their benefits, Purchase Order (POs) are a productivity killer for the AP teams. AP clerks must manually “match” incoming invoices against the original POs to ensure the terms fall within acceptable thresholds.

Automated PO matching takes this tedious task off your plate. Part of Polydocs send-to-end AP automation solution, the feature automatically links invoice line-items to PO line-items, saving time while reducing the errors.

PO Matching
Automated PO Matching with Infor
Automated PO Matching with Infor

Infor LN – An ERP solution for Manufacturing Companies

ERP solution
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Infor LN – An ERP solution for Manufacturing Companies

Infor LN is one of the main ERP (enterprise resource planning) solutions for complex small and large manufacturing companies, developed by Infor. Being very easy to use, LN reduces complexity and day-to-day operations, providing complete planning system and covering all business processes during the entire chain – from designing and planning to sales and customer service.

DOC2

automates Invoice Processing for Infor LN

test it with your invoice today

LN supports projects in many different types of manufactures such as industrial equipment, automotive, aerospace, high-tech, electronics and many others. Using this software, companies have a huge potential to improve their agility, lowering their cost of ownership.

Infor LN is a multi-language system which provides flexible global business operations support through all departments, passing by finance, warehousing, freight management, and aftermarket service. It contains automated alerts which helps to prioritize issues and address them immediately to the right sector. Using LN, companies can manage manufacturers and service functions with just one ERP system without customizations.

Implementing this software, manufacturing corporations have much more organizational transparency, optimize their internal and external processes, and reduce the software customizations necessary to maintain their competitive edge.

Infor LN also allows business to manage a network of people, activities, information, technology, and resources effectively and economically. This integration added to sophisticated analytics, drive the company’s board to more assertive decisions and help them to offer an incredible experience to their customers, developing actionable insights to data.

One great differential from Infor LN is that, besides the ERP system, Infor OS technology connects the LN software with several top-rated applications that can solve different types of business problems. Another interesting point is that Infor Ming.le™ has the tool of social network to ERP systems, allowing employees to collaborate virtually for problem solving.

Main benefits of an Infor LN System

  • Gain confidence with global financial visibility
  • Deliver operational excellence
  • Create low-cost, agile supply chains
  • Make the transition to a service-centric business model

If your manufacturing company needs a system which will transform your day-to-day, ensuring high performance and low cost, talk to us.

Our team is ready to help you!
DOC2 Screenshot

DOC2 automates Invoice Processing for Infor LN

Say goodbye to manual processing of your invoices! DOC2 guarantees accurate, faster and cheaper invoice processing through artificial intelligence. Check out our demo version by uploading an invoice!

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Infor LN