Polydocs

Automate Data Capture for Infor ERP

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Data extraction

data extraction
von Leni

Data extraction

from a tedious activity to an efficient process

In today’s world, which is characterized by a wealth of data, the analysis and further use of data is an omnipresent topic. In this context, the extraction of data from a wide variety of documents plays an indispensable and constantly necessary role. In many companies, however, data is still often extracted and processed manually in laborious and time-consuming processes, which is associated with an increased expenditure of time and risk of error. 

So how can these dataextraction processes be facilitated and optimized to process unstructured data into a structured format suitable for easy reuse?

The biggest challenges in data extraction

The biggest challenges in data extraction lie in the large number of form variants and document versions containing unstructured data and, in some cases, irrelevant information. 

An adaptable content capture and data integration system is therefore necessary to extract the required data and process it into a structured format. And this is exactly what DOC² offers you! With DOC²’s flexible content capture, data from a wide variety of documents can be recognized, extracted and structured. This ordered data digitization allows data to be easily #processed, stored and analyzed elsewhere, resulting in greater control and increased accuracy of captured data. 

The use of an AI enables DOC² to provide simplified and structured data extraction, which increases the efficiency of these processes. It saves time, speeds up otherwise tedious turnaround times, and additionally improves the quality of the captured data.

So say goodbye to tedious and lengthy manual data typing and take advantage of DOC² in your business.

Feel free to contact us.

We’ll help you as best we can.

ContaCt
data extrction

Image credit: Header & post image from Polydocs

Optimize your processes

processes
from

Optimize your processes

Process optimization – Who doesn’t want that? If there is a way to improve and simplify certain processes and procedures in a company, it would be pretty stupid not to use it. Especially manual routine activities such as processing invoices and order documents is often a lengthy process in which, unfortunately, mistakes are made time and again. After all, we are all only human and do our best. Improving weak points can optimize workflow and lead to #cost savings and more efficient workflows. Integrating modern technology can make these very processes more efficient, making everyday work much easier. 

The partial or complete automation of certain processes can thus contribute to an overall improvement of the workflow within a company. Artificial intelligence can quickly digitize important information and make it available for further use. Data can thus be analyzed more quickly, allowing any weaknesses or errors to be uncovered and corrected more quickly, saving costs and time. In detail, this means, for example, that invoice or order documents can be easily read in and lengthy processing procedures can be avoided, reducing manual activities and shortening throughput times. That sounds good, doesn’t it?

Increase efficiency in your company with DOC²!

By digitizing documents, DOC² can help you shorten tedious processes, giving you more time to focus on more important tasks. DOC² can read and process all important information from different documents by Image Recognition. This means that the necessary data is quickly available for subsequent processes. DOC²’s easy and fast extraction and processing of important document information into a clear format thus ensures improved data quality and a reduced error rate. Through DOC²’s cloud-based API architecture and ongoing process optimization, workflows are constantly improved and made more efficient. The bundling of the necessary data from different documents into a clear format thus also simplifies tedious manual routine activities, resulting in an increase in overall productivity. See for yourself how DOC² can help you optimize processes and thus increase the efficiency and performance of your company.

Feel free to contact us.

We’ll help you as best we can.

ContaCt
processes

Image credit: Header & post image from Dirk Wouters on Pixabay

Review & Future

future
von Leni

Review & Future

The year is coming to an end. There are only a few days left. Christmas is over. All gifts are distributed and unwrapped. 🙂 Your wishes have hopefully been fulfilled.

These days at the end of the year are a good opportunity to take a little time to calm down, to take a look at the past and at the same time to look forward to what the future will bring.

We hope that you can look back on a successful, good year. But even if this is not the case, take all your experiences with you, be it success or defeat, joy or sorrow, learn from them and start the new year full of motivation, hope and drive.

Experience in life clearly shows that good decisions always bring us one step closer to our goal. Get one step closer to your goal and make a good decision for DOC², an intelligent and simple document processing.

Let us convince you in a short demo.

We wish you a good and successful start into the new year 2023 and many good decisions.

Is it the end of the year already?

end of the year
von Leni

Is it the end of the year already?

No matter how we twist and turn it, it doesn’t change anything. A new year will soon begin. The old one is coming to an end. I think if we review everything, we can certainly report successes, but also defeats. But let’s wind down a little, because

it’s time to pause, enjoy peace and tranquility.

it’s time for the most important people who accompany us.

it is time for words and gestures of gratitude.

it’s time to look back and be proud of what we have achieved.

it’s time to gather strength for the tasks ahead of us.

With these words, we from Polydocs wish happy and restful holidays.
May peace and God’s blessings be with you this Christmas and beyond.

Can an AI-supported OCR really read “handwriting” better than a human?

ocr
von Leni

Can an AI-supported OCR really read “handwriting” better than a human?

Paper processing is tedious as it takes a lot of time and resources to manually enter all of the data into the system, but it is unfortunately a necessary evil for many companies. This is exactly why more and more companies are using OCR (optical character recognition) software to support the process. With traditional OCR, up to 80% of document workflows can be handled. It is able to recognize almost any variant of machine-made and clearly printed text, based on font and symbol recognition, but as soon as the text is smeared or crooked, it becomes difficult. This is the 20% in which a human being has to intervene again, which inevitably means that we are faced with three major challenges:

  1. Inaccuracy: Typos and Handling of Exceptions (we’re all just humans)
  2. Resources: It is difficult to find employees who are willing, and most importantly, able to extract text from low-quality documents.
  3. Safety: The transition from machine to the human and back to the machine poses safety risks. This plays a major role, especially in strictly regulated industries with sensitive data, such as financial services, authorities or even organizations in the healthcare sector. 

If we are being honest, we need a better solution for these 20%. But before we get into problem solving, we should clarify an important question first. 

What exactly are low-quality documents?

A low-quality document can be a fax or a scanned document of poor quality. Likewise, it can also be a delivery note, a timesheet, or a form for patient registration, which has been filled out by hand.

Traditional OCR is no longer sufficient to extract data from these document types. AI-powered OCR, on the other hand, uses more advanced technologies, such as a highly skilled machine learning models and advanced computer vision engines. By combining these two technologies, we get an OCR software that is able to replicate the way people are able to read low-quality documents. If the model is good enough, it may actually be able to extract (handwritten) texts better than humans. But each model is only as good as the data set on which it is trained.

How do I find the right provider for me among all the different vendors?

Terms like ‘artificial intelligence’ and ‘machine learning’ are used too often and not every vendor can prove the functionality of their technology. Look out for providers with transparent numbers and ask yourself the following questions in advance: 

  • Is the vendor’s solution AI-powered or is it just a well-marketed mix of human data entry and machine learning? 
  • Can vendors provide accuracy for each process performed, as well as each document read and extracted? 
  • Why is the provider active in the OCR industry and how much experience do they have in this field? 
  • Does it offer a cloud-based SaaS solution or do you need to host the solution on-premises? 
  • How long does it take to use the product? How much training is needed? Are special expertise required?

Fellow Consulting AG / PolyDocs GmbH started collecting data by humans. As a result, we have the largest human-audited dataset (over one billion fields) in the industry. We offer high accuracy from day one of product use.

That was a lot of information and a lot of questions for now! Take your time, think about it, weigh all the pros and cons and decide correctly – for DOC² (Polydocs) 😉