More transparency, more time, more money, more space,…
These are all goals that a company should set for itself in this era of digitalization, because they are definitely achievable. You may be asking yourself now “How do I create more transparency in my company?”‘ “How do I create more space in my office and more money and time at the same time?”
A digital document management system (DMS) can help you achieve these goals. DMS refers to a database-driven management of electronic documents, which includes scanned documents such as an invoice or contract. It enables a high level of accessibility (independent of location and time) and secure archiving of documents (GoBD-compliant) within an organization.
A digital archive can replace a paper archive to a large extent and thus saves the tedious and above all space-consuming storage of folders. This leads to more space in the office and less storage space for the archive, which in turn leads to more money.
To ensure that documents can be retrieved quickly and reliably, two functions are particularly helpful. The effective tagging of documents and the scanning of documents using OCR.
But not all DMS software has the ability to scan documents using OCR, and when it does, it’s often limited. Does this mean I need new DMS software? – NO – just use DOC². DOC² can be seamlessly integrated into your existing DMS software and then takes over this task in a highly automated way. DOC² automatically imports and classifies your documents, from invoices to medical certificates. It has AI swarm intelligence.